How Intranets Drive Small Business Growth: A Step-by-Step Guide to Implementing Microsoft 365 SharePoint Online Intranet for a small business

Sample SharePoint Online Intranet image. Source:


In today's rapidly evolving business landscape, small businesses face the challenge of staying competitive and fostering growth while maintaining seamless internal communication and collaboration. An intranet, especially when powered by Microsoft 365 SharePoint Online, has emerged as a powerful solution to fuel small business growth. In this blog post, we will explore how intranets drive growth and provide a step-by-step guide to implementing Microsoft 365 SharePoint Online to build a growth-enabling intranet.

1. Understanding the Impact of Intranets on Small Business Growth

Before diving into the implementation process, it's crucial to grasp the significant impact intranets have on small business growth. An intranet serves as a centralized digital workspace that streamlines communication, enhances collaboration, and fosters knowledge sharing among employees. By creating a cohesive and connected work environment, an intranet boosts productivity, employee engagement, and overall business efficiency, all of which are vital drivers of sustainable growth.

2. Identifying Growth Objectives and Requirements

The first step in implementing a growth-enabling intranet is to define your small business's growth objectives and specific requirements. Understand the challenges your business faces and how an intranet can address them. For instance, you may want to improve cross-team collaboration, streamline project management, or enhance internal communication. Clearly outline the features and functionalities you need in your intranet to support these growth objectives.

3. Evaluating Microsoft 365 SharePoint Online

Microsoft 365 SharePoint Online offers a comprehensive set of tools and capabilities to create a robust intranet that aligns with your small business's growth goals. Evaluate the features and benefits of SharePoint Online, such as document management, team sites, communication sites, workflow automation, and integration with other Microsoft 365 apps. Consider how these functionalities align with your intranet requirements and growth strategy.

4. Planning the Intranet Structure and Architecture

A well-planned intranet structure is essential for seamless navigation and user experience. Define the site hierarchy, including departmental sites, project sites, and team sites. Decide on the access permissions, ensuring that sensitive information is appropriately restricted while promoting transparency and collaboration. Consider integrating key applications and tools that your employees frequently use within the intranet for enhanced efficiency.

5. Designing an Intuitive User Interface

User experience is paramount in driving intranet adoption and, consequently, small business growth. Work with a design team to create an intuitive and visually appealing user interface that aligns with your brand identity. Focus on easy navigation, clear calls-to-action, and mobile responsiveness. Keep the design consistent throughout the intranet to provide a cohesive experience.

6. Implementing Microsoft 365 SharePoint Online

With a well-defined plan and design in place, it's time to implement Microsoft 365 SharePoint Online. This process involves creating the site architecture, configuring access permissions, and customizing the intranet to match your small business's branding. Leverage SharePoint Online's templates and pre-built components to save time and effort.

7. Integrating Apps and Tools

To enhance productivity and collaboration, integrate relevant apps and tools into your intranet. Microsoft 365 offers seamless integration with apps like Microsoft Teams for real-time communication, OneDrive for secure file storage, and Planner for project management. Utilize these integrations to create a unified digital workspace that empowers your employees to work efficiently.

8. Launching and Training

The successful implementation of your growth-enabling intranet culminates in its launch to all employees. Conduct training sessions to familiarize them with the intranet's features and functionalities. Emphasize its role in driving business growth, and encourage active participation and knowledge sharing among employees.


A growth-enabling intranet powered by Microsoft 365 SharePoint Online can be a game-changer for small businesses seeking sustainable growth and improved efficiency. By implementing the intranet using the step-by-step guide provided, small business owners can foster better communication, streamline collaboration, and create a unified digital workspace. Embrace the power of intranets and unlock your small business's full potential in the dynamic digital age.

Modern Work Solutions specialises in the planning, designing and delivering SharePoint Online intranet solutions for small businesses in Australia. Use the free consultation call to discuss your Intranet solution requirements with Modern Work Solutions team.

Book your free consulting call today

to discuss your Microsoft 365 project requirements.